Administrative Assistant
Location: Houston, Texas.
Department: Administration.
Position Type: Full Time.
About CFE International
CFE International is a Houston-based affiliate of Comisión Federal de Electricidad (CFE), Mexico’s state-owned electric utility. We are responsible for supplying natural gas to support power generation in Mexico and for marketing natural gas within the United States. As a dynamic and mission-driven company, we are committed to strengthening Mexico’s energy security through the reliable and strategic supply of natural gas. Our operations play a vital role in ensuring the continuous generation of electricity for millions of Mexican homes and businesses.
Position Summary
The Administrative Assistant provides high-quality administrative and logistical support to multiple C-level executives at CFE International. Core duties include complex calendar coordination, meeting and event logistics, corporate travel management, expense reconciliation, and document preparation. The role interfaces daily with internal teams and external partners, requiring strong organization, professionalism, and strict confidentiality.
Key Responsibilities
- Coordinate and prioritize executive calendars, scheduling meetings across time zones and resolving conflicts.
- Organize meeting logistics and record concise minutes with clear action items.
- Arrange domestic and international travel, including flights, hotels, ground transport, and detailed itineraries.
- Process and reconcile expense reports and purchase-card transactions in compliance with company policies.
- Prepare, format, and proofread documents, presentations, and spreadsheets in English and/or Spanish.
- Maintain document-management systems, ensuring version control and secure storage of confidential files.
- Serve as liaison between executives and internal/external stakeholders, screening inquiries and routing information.
- Track deadlines and follow-ups stemming from executive meetings; send reminders and update status trackers.
Qualifications
Education
- Associate’s or Bachelor’s degree in Business Administration, Communications, or related field.
Experience
- 3+ years of administrative support.
- Documented ability to maintain strict confidentiality.
Skills & Knowledge
- Expert calendar and travel coordination.
- Strong attention to detail and ability to multitask under tight deadlines.
- Clear, concise written and verbal communication.
- Comfort working across time zones and adjusting to shifting priorities.
Preferred Qualifications
- Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint) and familiarity with expense/scheduling tools (e.g., Concur, Calendly).
- The five universal cultural qualities valued by CFE International:
- Strong bilingual communication (English & Spanish)
- Discretion in handling sensitive information
- Adaptability and comfort with ambiguity
- Ability to multitask and stay organized under pressure
- Friendly, service-oriented demeanor
Benefits Overview
At CFE International, we offer a well-rounded benefits package designed to support your health, financial security, and professional growth. Our benefits include annual and performance‑based bonuses, comprehensive medical, dental, vision insurance, employer‑paid life insurance, and a 401(k)‑retirement plan with company match. We provide reasonable paid time off, professional development opportunities, and resources for continuous learning.
Diversity & Inclusion
CFE International is an equal opportunity employer, committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, religion, national origin, age, sex, gender identity or expression, marital status, sexual orientation, disability, pregnancy, military/veteran status, or any other basis, which now or in the future may be specified by law.
How to Apply
If this role sounds like a great fit, you meet the qualifications, and you can see yourself growing with us at CFE International, we encourage you to apply online by completing the following fields and submitting your application using the button below:
